Career Opportunity

Associate Finance Manager – Irvine, CA

Company Overview:

Greenhouse Agency is an integrated engagement focused marketing agency committed to thinking boundary-less and innovating to empower others. We are industry experts who curate creative experiences that drive brand adoption, challenge the status quo, and spark movements.  We look for passionate and talented people with integrity and an entrepreneurial spirit to join our movement. Apply today to become a part of our fun, challenging, and dynamic Greenhouse family.

Job Summary:

The Associate Finance Manager is responsible for supporting the Finance function, Payroll function, and operations of the company. He/she performs various financial processes, including booking credit card charges and reconciling bank statements. The Associate Finance Manager reports to the Finance Director, works closely with other Finance Managers to process payroll in a timely and efficient manner, and oversees the Finance Interns. Success in this role will deliver a high level of customer service that emphasizes responsiveness and relevance, to all internal and external constituents. The Associate Finance Manager must conduct work in a manner that promotes accountability and efficiency. Overall, this role supports and is an extension of the Finance Director.

Primary Responsibilities/Activities:

  • Reviews, analyzes and approves timesheets submitted by Greenhouse Promotion Specialists (PSs) and managers; researches and reconciles discrepancies
  • Prepares paper records of event execution for payroll and billing purposes, following up with market managers if events are not closed in a timely manner
  • Prepares and sends out employee paychecks bi-weekly
  • Addresses employee inquiries
  • Bookkeeps outgoing checks
  • Processes final checks for terminations
  • Researches, analyzes and resolves difficulties or questions presented by co-workers and managers using knowledge of company system
  • Supports the Check Request process by reviewing and signing checks, maintaining records, and sending checks out for delivery on a weekly basis
  • Classifies corporate credit card charges monthly according to employee role and type of spend
  • Reconciles month-end bank statements
  • Monitors and manages aspects of Accounts Receivable and Accounts Payable
  • Creates and manages invoices sent to clients
  • Assists Finance Director with managing individual employee budgets and program budgets
  • Updates annual Profit and Loss report with monthly figures to track financial trends
  • Trains and manages Finance interns
  • Identifies, researches, and submits paperwork required at state and local level for tax purposes, business licenses and/or corporate registration
  • Maintains accurate data in the employee payroll system and records
  • Deposits checks from clients daily
  • Reviews Meetings & Events division’s administrative tasks, such as verifying corporate charges, submitting program estimates and invoice requests, and closing out completed programs
  • Supports Finance Director with ad hoc requests


Minimum Requirements:

  • Bachelor’s degree in Accounting, Finance or related field
  • 1-2 years of Finance and/or Payroll experience
  • Strong knowledge in Microsoft Excel with an understanding of how to create Pivot Tables, formulas, and manage budgets
  • Proficient in QuickBooks
  • Proficient in Microsoft Word, and Microsoft PowerPoint
  • Self-starter with strong interpersonal skills
  • Ability to work independently and in a team setting
  • Attention to detail and accuracy
  • Strong organizational, analytical and communication skills
  • Flexible and focused in pressure situations, especially meeting strict deadlines
  • Able to prioritize and delegate efficiently
  • Ability to understand how the different aspects of the organization affect the big picture

Essential Job Functions:

  • Detail Oriented
    • Demonstrations ability to consistently ensure high accuracy, especially with numbers
  • Critical-thinking, Decision-making, Problem-solving
    • Exercises critical thinking skills to gather and assess relevant information in order to make effective decisions in different circumstances to resolve problems
    • Identifies issues with potential for future impact to operations and creates both reactive and proactive solutions
  • Excellent Communication
    • Communicates clearly, effectively and promptly with various levels of management, internally and externally
  • Time Management
    • Completes assignments promptly and prioritizes duties effectively to ensure smooth operation
  • Flexibility
    • Juggles various responsibilities seamlessly, and able to accommodate new projects without sacrificing quality or timeliness of work
  • Interpersonal Skills
    • Encourages and manages both people and responsibilities effectively. Interacts effectively with colleagues, encourages direct reports, identifies points of improvement and promotes strong teamwork within the organization

Essential Physical Functions:

  • Returns phone calls and emails in a timely manner. Responds to payroll inquiries via email with sense of urgency and has the ability to resolve complex issues
  • Locates information electronically and physically
  • Lifts or carries weight in excess of 40 lbs.
  • Sits or stands for prolonged periods of time
  • Enters data on computer for prolonged periods of time

Additional Comments:

Further success factors include:

  • Self-starter with ability to take instruction and autonomously tackle assignments
  • Collaborate both within department and cross-functionally
  • Handle sensitive and confidential information responsibly and ethically
  • Ideate ways to streamline processes, improve efficiency and reduce potential for human error wherever possible
  • Willing to offer additional skills to fill niche support roles for the organization
  • Identify an array of potential solutions when approaching supervisor with new issues, questions, or obstacles
  • Demonstrate ambition and initiative to rise to new challenges

Position Financials (Annual):

Base Salary: $ 40,000 – $ 50,000

Benefits: Medical, Dental, Vision, 401K

Perks: Company-provided bi-weekly team lunch, company social events, Monthly training/learning sessions, Wellness/gym benefit, Charitable Greenhouse Giving Back program, Office dog